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Conferences · Delegations · Business visitors · Ecuador

You bring the agenda. We host everything around it.

For conference committees, official delegations and business visitors coming to Ecuador: someone at arrivals with your name, transfers that run to the minute, bilingual hosting, welcome dinners, a programme for partners and the best of Guayaquil between sessions. Run by Allyson Alemán, licensed national guide.

Send us your run of show See a sample schedule
  • 15+ yearsguiding as a licensed national guide
  • Club de la Uniónconference hosting in Guayaquil
  • Chinadelegations hosted, several times

CUE 01 14:20 · Arrivals

The first face they see is ours.

Long-haul delegations land tired, with bags, protocol and a schedule. We wait at the exit of Guayaquil’s José Joaquín de Olmedo airport (or Quito’s Mariscal Sucre) with a sign carrying your delegation’s name, count heads and bags, and take everyone to the hotel.

Arrival · example runGYE
An example arrival, step by step
TimeWhat happensStatus
14:20Flight lands; we track it from departureExpectedLanded
14:45Bags and customs; we wait at the exit, sign upWaitingAt the exit
14:55Names checked, water, a first “bienvenidos”—Met
15:05Vehicle boarded, bags counted twice—On route
15:40Hotel check-in handled; tonight’s plan on WhatsApp—Checked in

Times are an example. Late flight? We see it before you do and stay.

  • Meet and greet at arrivals, for the committee, the speakers or the whole delegation, in waves if flights differ.
  • Bilingual from the first minute: English and Spanish from your host. For Mandarin or other languages, we arrange interpreters on request.
  • One channel: a WhatsApp group with the run of show, pickup times and a person who answers.

CUE 02 Sample · 4 days

Your sessions stay yours. We fill every other slot.

A sample run of show for a three-day conference in Guayaquil. Scroll and watch it fill: the hatched blocks are your agenda, everything else is ours to run.

Run of show · sample conference · GuayaquilHost: Local Friend Tour

Day 0 Arrive

Meet & greet, GYE

A sign with your name at the arrivals exit; heads and bags counted.

Transfer & check-in

Vehicles sized to the group; keys and rooms handled at the desk.

Welcome dinner, riverside

A private table by the Guayas: coastal menu, dietary needs and toasts planned with you.

Day 1 Conference

Shuttle to the venue

Lobby call, head count, doors at the venue on time.

Your sessions

Your agenda. We stay out of the room and keep everything around it on time.

Partners: Panama hat workshop

How toquilla straw becomes a hat, with the hands that weave it.

Las Peñas at dusk

The painted hillside, the lighthouse, the river turning gold. Back by dinner.

Day 2 Conference

Your sessions

Morning block.

Partners: artisans & market

Makers, a market, a coffee; gifts chosen on the way.

Between sessions: cacao tasting

Fine-aroma cacao from pod to bar, timed to your lunch break.

Your sessions

Afternoon block and closing.

Farewell dinner

A private room, Ecuadorian flavours from coast to Andes, gifts at every place.

Day 3 Depart or extend

Artisan gifts delivered

Wrapped, labelled, packed light for the flight home.

Airport transfer

Checked out, checked in, waved off.

Or extend: Galápagos, Andes, Amazon

A post tour for those who stay: islands, volcanoes or rainforest.

Every conference is different: this is a shape, not a package. Tell us your agenda and we build the run of show around it.

CUE 03 Credentials

Nine things you can take off the committee’s list.

Pick one or all of them. Each is an offer we plan with you, sized to your delegation and your agenda. No packages, no price list: a conversation first.

Arrivals

Airport meet & greet

At Guayaquil or Quito arrivals with a sign in your delegation’s name. Flights tracked, late landings absorbed, waves of arrivals met one by one.

Logistics

Transfers & logistics

Vehicles sized to the group, lobby calls, head counts, a run of show everyone has on WhatsApp. Hotel, venue, dinner, airport: on time.

Languages

Bilingual hosting

English and Spanish from your host, all day. For Mandarin or any other language, professional interpreters arranged on request.

Dinners

Welcome & farewell dinners

Private rooms and riverside tables, Ecuadorian menus from coast to Andes. Seating, dietary needs, protocol and toasts planned with you.

Partners

Partner & spouse programmes

While the sessions run, their own days: Panama hat weaving, markets, chocolate, the city at their pace. Back in time for dinner.

Between sessions

Half-day experiences

Cacao and culinary tastings, Las Peñas and the Malecón, the iguana park: ninety minutes to half a day, built around your breaks.

Gifts

Gifts from local artisans

Tagua carvings, toquilla straw, fine-aroma chocolate: sourced from makers, wrapped, and delivered to rooms or to the gala table.

Extensions

Pre & post tours

The Galápagos, the Andes, the Amazon: before the conference or after it, for the whole delegation or the few who stay on.

Scale

Larger groups

Our journeys are usually small groups. Conferences and delegations are the exception: tell us the headcount and we build the team around it.

CUE 04 Guayaquil · on the Guayas

A port city, ten minutes from arrivals.

Guayaquil’s airport sits inside the city, so the first dinner can be the night you land. Between the venue, the river and the hill of Las Peñas, everything worth a break is close.

  1. José Joaquín de Olmedo airport (GYE)Meet and greet at the arrivals exit.
  2. Club de la Unión, downtownWhere we hosted a conference: committee, guests, dinners.
  3. Malecón 2000The riverside promenade: a morning walk before the first session.
  4. Parque SeminarioIguanas under the trees, the cathedral across the street: a short break.
  5. Las Peñas & Cerro Santa AnaPainted houses and the lighthouse view, best at dusk.
  6. Puerto Santa AnaRiverside terraces for a welcome dinner.
  7. SamborondónAcross the river: hotels, private clubs and quiet dinners.

CUE 05 Parallel tracks

Four tracks that run while your plenary does.

Conferences have tracks; so does the city around them. Mix them into the agenda, offer them to partners, or keep them for the days before and after.

Track A

Between sessions

Ninety minutes to half a day, timed to your breaks, with the venue door as the start and finish line.

A business group at a cacao tasting with a chocolatier explaining the beans
12:30 · 90 minCacao, pod to barEcuador’s fine-aroma cacao, roasted and ground with the people who grow it.
The colourful stairway of Las Peñas climbing Cerro Santa Ana towards the lighthouse, with the river behind.
18:30 · 2 hLas Peñas & the MalecónThe painted hill and the riverside at golden hour.
Land iguanas resting on the grass of Parque Seminario in front of Guayaquil’s cathedral.
Coffee break · 30 minThe iguana parkParque Seminario, a short walk from the Malecón.
Track B

Partners & spouses

Their own programme while the sessions run, hosted in English or Spanish, at their pace.

Delegates’ partners trying on fine toquilla straw hats at a weaving workshop
Morning · workshopThe Panama hat, wovenToquilla straw, an Ecuadorian craft, and the hands that weave it.
A delegation dinner at a long candlelit table in a private club
13:00 · long lunchLunch, the Ecuadorian wayEncebollado, ceviche, patacones: a table to share.
A coastal artisan carving tagua nuts into jewellery while visitors watch.
Afternoon · marketMarkets & makersFruit no one at home has heard of, and the cooks who know them.
Track C

Gifts from local artisans

Delegation gifts that come with a story and a maker’s name, delivered to rooms or set at every place.

An older artisan carving small figures from tagua nuts at a workbench.
Gift · taguaVegetable ivoryTagua nut, carved by hand into small sculptures and jewellery.
Hands opening a ripe yellow cacao pod to show the white seeds, with a basket of pods below.
Gift · chocolateFine-aroma chocolateBars from Ecuadorian cacao, wrapped for the flight home.
Visitors trying on fine toquilla straw hats in a family shop in Montecristi.
Gift · toquilla hatsThe real Panama hatWoven in Manabí from toquilla straw, chosen with the family that made it.
Track D

Before & after

Pre and post tours across Ecuador. In the Galápagos, Allyson travels as tour leader and interpreter; inside the national park, certified naturalist guides lead.

Sea lions asleep on a white-sand beach in the Galápagos beside turquoise water.
Post tour · islandsGalápagosSea lions, boobies and snorkelling, a short flight from Guayaquil.
A small group hiking across the páramo towards the snow cone of Cotopaxi.
Pre tour · volcanoesThe AndesQuito, Cotopaxi, Chimborazo: the avenue of the volcanoes.
A dugout canoe with travellers gliding along a misty Amazon river.
Post tour · rainforestThe AmazonCanoes, birdsong and the forest at night.
StaffHost

Allyson Alemán

Founder, Local Friend Tour · Licensed national tour guide · English & Spanish

Based
Guayaquil
Guiding
15+ years
Area
All of Ecuador

CUE 06 Previous engagements

The host has run this before.

Allyson Alemán founded Local Friend Tour after more than fifteen years as a licensed national guide, and works with a team of local guides across the country. Conferences and delegations are a part of that work she plans personally.

When · whereEngagementRole
Guayaquil

A conference at Club de la Unión

Services for the committee and its guests.

Conference hosting
Several visits

Delegations from China

Hosting and logistics for official visitors, more than once.

Delegation hosting
Nov 2024 · Guayaquil

XII Macro Rueda de Negocios “Ecuador Origen del Cacao”

A business matchmaking event around Ecuadorian cacao.

Exhibitor
2024

TV5 Canada crews

Logistics and production for visiting television crews.

Logistics & production lead
Guayaquil

Cruise passenger experiences

Shore time in the city for passengers on a tight clock.

Guide

The exhibitor, TV5 Canada and cruise roles are as Allyson lists them on her LinkedIn profile. Meet Allyson

CUE 07 Testimonials · coming soon

These seats are reserved.

We are collecting words from the committees and delegations we have hosted. Until they arrive, these seats stay empty: we won’t fill them ourselves.

Read traveller reviews on the main site

ReservedTestimonial coming soon.Conference committee
ReservedTestimonial coming soon.Delegation
ReservedTestimonial coming soon.Business visitors

CUE 08 Your brief

Send us your run of show.

Dates, headcount, venue, languages: whatever you have so far. Allyson replies personally, and the price comes after the conversation, built around what you actually need.

What should we run?
Run of show · draftFor Allyson
Who
To be confirmed
Group
To be confirmed
Dates
To be confirmed
Where
To be confirmed
Languages
To be confirmed
We run
To be confirmed
Notes
—
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